LOTC Meeting Format
In order to build our communication and leadership skills the Lake Oswego Toastmaster Club (LOTC) hosts several different types of meeting. Our most common meeting (described below) follows the Toastmasters International meeting agenda. LOTC also holds speaking contests, educational extravaganza meetings, Open Houses and Guest Speakers and social events.
Toastmasters International Meeting Agenda
Toastmasters International provides clubs a suggested meeting agenda. LOTC has modified the Toastmaster International meeting agenda to fit our club's needs.
Most Toastmaster International meetings include three components: 1. Prepared speeches, 2. Evaluations and 3. Table topics talks (impromptu speaking). While most clubs usually meet for 60 minutes, our club meets for 90 minutes so we offer more opportunities to give prepared speeches, evaluations and table topic talks at each meeting.
In Toastmasters, you learn by participating. As a member of LOTC you will build your communication and leadership skills by accepting meeting roles. The following are the most common roles we have at our meetings:
A. Presiding Officer
B. Toastmaster
C. General Evaluator
D. Table Topics Master
E. Speakers
F. Evaluators
G. Ahs Counter/Grammarian
H. Timer/Vote Counter
I. Videographer
J. Humorist
K. Setup/Breakdown Coordinator
Meeting Roles and Responsibilities
A. Presiding Officer
The Presiding Officer is a member of the LOTC Executive Committee (President, Vice President, etc.) Their responsibility is to start and end the meeting, introduce guests, make LOTC announcements and bestow Toastmaster International awards.
B. Toastmaster
The Toastmaster creates an atmosphere of interest, expectation and receptivity. The assignment requires careful preparation in order to have a successful, smooth running meeting.
The main duty of the Toastmaster is to act as a genial host and conduct the meeting.
B. General Evaluator
The General Evaluator creates a positive atmosphere for learning and feedback to take place. The General Evaluator has 2 major responsibilities: Coordinating the Evaluation Team and evaluating the meeting.
C. Table Topics Master
Toastmaster International has a tradition --every member who wants to speak at a meeting is provided an opportunity. The Table Topics Master is responsible for continuing this tradition. The purpose of this session is to have LOTC Members think on their feet by having participants give a response to a question within a just a few minutes.
D. Speakers
A major portion of each meeting is dedicated to LOTC members giving prepared speeches. Members speeches are based on project's objectives listed in their manual.
E. Evaluators
For every prepared speech, the speaker receives an evaluation. The evaluator praises the speech's strengths and offers suggestions for improvement. The purpose of the evaluation is to help the speaker become less self-conscious and a better speaker.
F. Ahs Counter/Grammarian
The Ahs Counter/Grammarian is responsible for tracking Members commendable and less commendable uses of English,"Word of the Day", verbal crutches and pause filler.
G. Timer/Vote Counter
One of the lessons to be practiced in speech training is that of expressing a thought within a specific time. The Timer/Vote Counter is responsible for keeping track of time.
H. Videographer
In order to improve our communication and leadership skills it is important to understand our progress. The Videographer is responsible for taping each speaker's speech and evaluation so the speaker has an opportunity to watch their performance and evaluate themself.
I. Humorist
While Laughter is the best medicine it also makes meetings fun. Every meeting ends with a joke or story. The responsibility of the Humorist is to find share something that will make us laugh.
J. Setup/Breakdown Coordinator
To start the meeting on time it is critical that the room and supplies be ready. The Setup/Breakdown coordinator is responsible for organizing LOTC Members in the setup and breakdown of the meeting room.
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